CONTACT US: 020 3858 7588 |

Taming the Chaos: Our Favourite Planning Apps for Small Businesses

If you’re feeling overwhelmed by to-do lists and scattered deadlines, you’re not alone. My to-do list can often get me tangled up in knots and unable to see a way forward. It’s at this point that I sit down, make a cup of tea, and put pen to paper in an attempt to bring order and peace to my very busy brain! In today’s world there are plenty of planning apps and tools to help stay organised and keep on top of projects. However, with so many options out there, choosing the right one can be daunting.

I recently did a poll of the SpareMyTime team to find out which tools they’re currently using to empower our clients and which they consider to be the best in the business! Here’s a selection of our favourites….

1. Best for project management

Asana: Streamline workflows, assign tasks, and track progress visually with boards. Asana is ideal for teams who value clear communication and a birds-eye view of their projects. A user-friendly interface and customisable dashboards, lets you manage projects, track progress, and automate workflows easily.

Wrike: A comprehensive solution offering task management, collaboration tools, and real-time project tracking. This app is perfect for larger teams juggling multiple projects with complex dependencies.

Motion: Designed specifically for creative teams, Motion offers project management features alongside creative tools like mood boards and whiteboarding.

2. Best for team collaboration

Microsoft Teams: Integrate communication, tasks, and video conferencing into one central hub. Perfect for businesses already using Microsoft products and looking for a seamless collaboration experience.

Slack: This is the go-to platform for real-time communication within teams. You can create channels for specific projects, share files, and have quick discussions to keep everyone in sync.

Trello: A firm favourite with many of the SpareMyTime team, Trello’s intuitive card system allows you to move tasks through different stages, leave comments, and assign team members for a clear understanding of roles and responsibilities.

 3. The calendar kings

Google Calendar: This is a classic for a reason. It’s easy to use and integrates seamlessly with other Google products. It’s a great all-rounder for individuals and small teams.

Calendly: Eliminate the back-and-forth of finding meeting times. Calendly allows you to set your availability and let clients or colleagues schedule meetings directly based on your preferences.

4. Best for to-do lists

Todoist: Simple and efficient, Todoist helps you create clear task lists, prioritise them, and set deadlines. Perfect for individual productivity and keeping track of personal action items.

Microsoft To Do: Integrate your to-do list seamlessly with the Microsoft ecosystem. Ideal for those who already use and love Microsoft products for productivity.


As you can see, the list is vast, and this is just a snapshot of some of the apps that our team use. It’s important to remember that the best planning apps are the ones that work for you and your team. Think about your specific needs, budget, and preferred functionalities before making your choice. Most apps offer free trials, so take advantage of them to see which ones click with you.

And if after reading this you’re still struggling to see the wood for the trees, the team at SpareMyTime are on hand to help. We can advise on the best planning tools for you and your business, we can provide training on how to use them and help to restore calm and order to your work life.  For further information, get in touch today.


More Articles

To download this information, we need to send you an email confirming you are happy to receive content from us.  This email will be in your inbox now.  On acceptance, your download will become available. 
By downloading this information, you agree to receive marketing material from SpareMyTime.  This includes our weekly newsletter packed with tips to help you start, grow and manage your business.  You also agree to our Privacy Policy. You can unsubscribe from receiving information from us at any time.